1. Library Acquisition Policy:
1.
Acquisition Objectives:
Acquisition in BH medical library,
aims to develop and update the library’s collection with books and periodicals.
The policies will act as a guide for the acquisition and selection of the
library materials to be added to the collection.
2.
Acquisition of Books:
There
are four stages in acquisition of books: Selection, Ordering, Accessioning, and
Payments. Each stage has several operations and recording procedures. The
Medical Library will manage all the acquisition stages.
2.1
Selection:
A circular about the new book
acquisition (after approval from the ED) is distributed for all HODs in BH.
The book lists are collected as per
the deadline had set. Another books list is prepared by the librarian Using
“Global Books in Print” and other free online vendor databases to identify the
most recent books and subject collections where our library resources are
inadequate, as a librarian suggestion list. Combine the two lists into one
final list after verifying bibliographic information of the books.
Administration & library
committee approval is requested for the purchasing of the books.
The Selection Committee has the
right to agree or reject according to the following Selection Criteria:
a. Subject coverage: /New subject
/the subject relevant to BH interest/enrich the collection/
b. Languages: English.
c. Date of publication: the last
5years; except for reference Books.
d. When there is a choice, hardbound
books should be selected.
e. Multiple copies: 1 copy; except
for the CPD Collection.
2.2
Ordering:
·
Checking: once the initial selection for
ordering has been made, each item is checked against the library catalogue. A
document Request Form should be filled by listing the books by title/author,
isbn, and the approximate price.
·
Order Form: a decision is then made to obtain
the selected approved library materials according to the criteria up from the
book supplier.
2.3 Accessioning:
·
The received books are checked
against the order form& invoices. Each item must be stamped by the date of arrival.
All the Technical Processing Services will be held by the medical librarian.
2.4 Payments:
·
The approved Document Request Form, Order Forms and the
invoices (Original) must be sent with a covering letter to the finance
department to settle the accounts.
3. Acquisition of Periodicals:
As well as the acquisition of books,
there are four stages in acquisition of periodicals: Selection, Ordering,
Accessioning, and Payments. Each stage has several operations and recording
procedures. The Medical Library will manage all the acquisition stages.
3.1 Selection:
·
A circular about the journals subscription (after approval
from the ED) is distributed for all HODs in BH.
·
The registration form of journals subscription have three
options,
Ø Continuation of current
periodicals available in the library to be renewed.
Ø New suggested tittles
to be added.
Ø Discontinuation of
current periodicals.
·
The Journal lists are collected as per the deadline had set.
·
Administration & library committee approval is requested
for the periodicals subscription.
·
An Order Form of the approved periodicals listed with
correct tittles & ISSN is prepared and sent it for supplier for a
quotation.
3.2 Ordering:
·
The supplier quotation is checked against the order form.
3.3 Accessioning:
·
The supplier quotation is checked against the order form.
·
The received issues are recorded in an excel sheet prepared
for that purpose as well in a well organized registration form.
·
The non-received issues are claimed from the supplier.
3.4 Payments:
·
The approved Document Request Form, Order Forms and the
invoices (Original) must be sent with a covering letter to the finance
department to settle the accounts.
2. Circulation policy
1. Circulated items
1.1 Books
·
Maximum 2books are allowed to be borrowed at a time per
user.
·
Loan period for the books is 1 week.
·
The books are allowed to be renewed once.
·
Checked-out material will be recalled if requested by
another and may be given an earlier due date.
·
Circulation of materials can only be done during regular
Library hours of 7:00am-2:00pm, Saturday through Wednesday.
2.1 Journals
·
Maximum one journal is allowed to be borrowed at a time per
user.
·
Loan period for the journal is 3 days and may be renewed for
up to one additional loan period, providing they have not been put on
"hold" by another borrower.
·
Circulation of materials can only be done during regular
Library hours of 7:00am-2:00pm, Saturday through Wednesday.
3.1 CDs & DVDs
·
Maximum one CD is allowed to be borrowed per user.
·
Loan period for the CD is 1 day.
·
The duplicated copy of the CDs & DVDs not the original
one will be circulated.
·
Circulation of materials can only be done during regular
Library hours of 7:00am-2:00pm, Saturday through Wednesday.
·
Patrons who check out library materials become responsible
for those materials until they are officially checked in again.
2. Fines
·
The following fines will be applied in case of any delay:
Ø Fine Schedule:
1st Week 100 Baisa per Day.
2nd Week
200 Baisa per Day.
3rd Week
400 Baisa per Day.
4th Week
800 Baisa per Day.
After the 4th week the Book will be
considered Lost and therefore can be claimed.
·
Lost books: in cases of lost books then the user will have
to replace the lost book with a new one or pay full book cost including 50%
administration fee. If the user refuses to pay the fines then the hospital will
have the right to detect the fines from their monthly salary.
3. Library users Categories
The
users of Buraimi Hospital Library are divided into three categories:
3.1 Primary users
·
All BH Staff are the primary users of the library and they
have full access to all library services and facilities.
·
Username and passwords for e-journals and e-books will be
provided for the primary users when available.
3.2 Secondary users
·
This includes:
§
Governorate of Buraimi Health
Centers staffs.
§
BH medical interns
·
Secondary users are allowed to
browse and borrow library books.
·
Secondary users are allowed to
browse the journals & DVDs/CDs from the library only and cannot borrow
them.
·
Secondary users will have access to
e-journals and e-books from the library and no username or passwords will be
provided.
·
Internet access will be provided.
3.3 Tertiary users
·
This includes any other users or
visitors of the library.
·
Tertiary users will be allowed to
browse library collection and no borrowing is allowed.
3. Donation policy
1. Policy Statement
·
Buraimi Hospital Medical Library appreciate, value, and welcome gifts of books
and other library materials that enhance and enrich existing collections as
well as support the research goals and objectives of the library
Donated
materials must be in excellent condition and meet specific criteria to be
accepted by the library.
2.
The
following criteria are applied in considering whether or not the Library can
accept a donation or bequest of books:
·
The material must fall within the scope of the Library’s
(medical discipline).
·
We welcome Paperback
and hardcover books in good condition, and without excessive marking.
Material in poor conditions (water
damaged, active mold or fungi growing on it, warped, brittle pages, missing
pages, missing or damaged covers, etc.). When we receive this type of material,
we usually discard it.
·
The library accepts donations of books that have been
published within the most recent five years. Newly published books are
especially welcome.
·
Materials donated to the library must be unconditional and
they are non-returnable.
·
The library will provide a letter acknowledging receipt of
donated items upon request.
4. Membership policy
1. Policy Statement
·
Buraimi Hospital Medical Library provides library membership
to identified client groups to enable these clientele to access the library
services and resources.
2. How to apply library membership?
·
Membership is obtained by completing an application form available
from the circulation desk and presenting this, along with a passport size
photograph.
3. Whom to apply library membership?
·
Primary and secondary library users are entitled to
membership of the library.
·
Tertiary users are not
permitted to have library membership.
4.
Library member’s responsibilities:
·
Receiving a membership card means that member has undertaken
to abide by the library's rules and by-laws.
·
Members must bring
their membership card every time they visit the library.
·
Membership cards are for the sole use of the person to whom
they were issued and are not transferable.
·
If your card is lost or stolen, you must report it to the
library immediately to have a new one issued.
·
Please contact the library for any change of your personal
details.
·
members are responsible for all items borrowed on their card
·
If materials are lost or damaged you are responsible for
replacement costs.
·
If materials are
returned late you are liable for fines incurred.
·
Member may not have more than one card registered in his/her
name.
5. Weeding policy
1.
Weeding Objectives:
·
Weeding is the process of removing
materials from the open shelves of a library and reassessing its value in terms
of current need. Weeding is a basic part of the collection development process.
With rapidly changing information, it is especially to keep the collection
current and reliable in an environment where information is changing rapidly.
Getting rid of the old is just as important as acquiring the new. No library is
large enough to keep everything. All libraries face space restraints and can't
keep everything.
2.
Criteria for weeding out books:
·
library materials should be
deselected and replaced by current materials within collection development
·
Materials that are incomplete
irreparably damaged or in otherwise in poor condition should be weeded and
replaced with appropriate titles.
·
When an item is not a fundamental
work in its field of study
·
When there are more than sufficient
multiple copies than needed
·
When an older material is not
important for research interests
·
When the item is Irrelevant to the
needs and interests of the library's community.
·
When the item is not unique and is
easily accessible from another resource.
·
When the item is not used for over a
period of 5 years or more, despite promotion.
6. Inter-Library loan
service Policy:
·
Inter-Library loan service is a
library service that enables users to borrow books or other materials and to
obtain photocopies of articles from other libraries.
·
BH Library can request journal
articles that are not available in the library from other libraries.
·
When a library user come with a
journal article request, the librarian should first check the bibliographic
information of the article, check if it is available in library collection and
then request it from other libraries if it is not available.
·
To locate other libraries journal
holdings, the Union Catalogue of Health Sciences Journals in eastern
Mediterranean region website can be used.
·
Only the primary users can benefit
from this service.
7. Use of Internet
Policy:
·
The library is provided with 7computers,
five of them are for the library users connected with Broadband internet
connection.
·
Maximum time allowed for using the
internet is 30 minutes.
·
Downloading of multimedia files such
as movies and songs is prohibited except for multimedia files related to
medicine.
·
WiFi wireless internet connection is
also available in the library.
·
Users can bring their own laptops
and use the wireless internet from the library.
·
Maximum number of copies allowed to
be printed in 10.
8. Library Technical
Processing Services Policy
5.1.
Descriptive Cataloguing:
Ø Tools:
·
AARC2 are the rules that should be used for cataloguing the
library books.
Ø Areas of Description:
§ date
of entry
§ LC
No.
§ isbn-10
§ isbn-13
§ issn
§ Ddc
§ lc
§ nlm
class
§ Cutter
§ call
no
§ title
proper
§ other
tittle
§ state_1.1
§ state_1.2
§ state_1.3
§ state_2.1
§ state_2.2
§ state_2.3
§ state_3.1
§ state_3.2
§ state_3.3
§ Heading
§ Edition
§ Place
§ Publisher
§ Year
§ extent
§ other
physical
§ dimension
§ sub
heading
§ Book
Form
§ Notes
5.2.
Subject Analysis:
Ø Classification:
The National Library of Medicine (NLM) Classification is used as the classification scheme
for medical books. Library of Congress (LC)
Classification will be used to classify other disciplines.
Ø Subject Headings:
The BH library uses the Medical Subject Headings (MeSH) & Library of
Congress Subject headings as the subject headings plan for medical books. As
well as.
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